{"@context":"http:\/\/schema.org","@type":"BlogPosting","publisher":{"@type":["AccountingService","Organization"],"image":{"@type":"ImageObject","url":"https:\/\/simplycounted.com\/wp-content\/uploads\/2019\/07\/Staff-Picture-Updated-7-2019-1.jpg","name":"Simply Counted staff photo","height":"572","width":"1000","@id":"https:\/\/simplycounted.com\/wp-content\/uploads\/2019\/07\/Staff-Picture-Updated-7-2019-1.jpg"},"logo":{"@type":"ImageObject","url":"https:\/\/simplycounted.com\/wp-content\/uploads\/2024\/12\/Simply-Counted-Tax-Logo-500px.jpg","name":"Simply Counted and Tax logo","height":"156","width":"500","@id":"https:\/\/simplycounted.com\/wp-content\/uploads\/2024\/12\/Simply-Counted-Tax-Logo-500px.jpg"},"address":{"@type":"PostalAddress","image":"https:\/\/simplycounted.com\/wp-content\/uploads\/2025\/06\/simply-counted-tax-office-holland-mi.jpg","name":"Simply Counted Postal Address","addressCountry":"US","addressLocality":"Holland","addressRegion":"MI","postalCode":"49424","streetAddress":"60 E Lakewood Blvd, Ste 130","@id":"https:\/\/simplycounted.com\/#SimplyCountedAddress"},"url":"https:\/\/simplycounted.com\/about\/","employee":"https:\/\/simplycounted.com\/about\/tricia-diekema\/","alternateName":["Simply Counted and Tax","Simply Tax","Simply Counted"],"name":"Simply Counted & Tax","description":"Simply Counted and Tax is an accounting firm in Holland, MI offering services to support small and medium sized businesses, as well as individuals.","telephone":"+1 616-738-0044","sameAs":"https:\/\/www.facebook.com\/SimplyCountedBusinessServices\/","contactPoint":"https:\/\/simplycounted.com\/contact\/#Sales","legalName":"Simply Counted & Tax, Inc.","naics":" 541219","foundingDate":"1997-07-01","subOrganization":"https:\/\/simplycounted.com\/#SimplyTax","geo":"https:\/\/simplycounted.com\/#GeoShapeOrGeoCoordinates","openingHoursSpecification":["https:\/\/simplycounted.com\/about\/#MondayHours","https:\/\/simplycounted.com\/about\/#WednesdayHours","https:\/\/simplycounted.com\/about\/#TuesdayHours","https:\/\/simplycounted.com\/about\/#FridayHours","https:\/\/simplycounted.com\/about\/#ThursdayHours"],"priceRange":"$$-$$$","founder":{"@type":"Person","url":["https:\/\/simplycounted.com\/about\/diana-kasza\/","https:\/\/simplycounted.com\/about\/"],"name":"Diana Kasza","description":"Founder and former President, Simply Counted Business Solutions, Inc.","email":"info@simplycounted.com","sameAs":"https:\/\/www.linkedin.com\/in\/diana-kasza-3764833\/","alumniOf":"https:\/\/en.wikipedia.org\/wiki\/Ferris_State_University","gender":"Female","@id":"https:\/\/simplycounted.com\/about\/diana-kasza\/"},"numberOfEmployees":"9","memberOf":"https:\/\/en.wikipedia.org\/wiki\/National_Association_of_Tax_Professionals","@id":"https:\/\/simplycounted.com\/about\/#AccountingService"},"about":["https:\/\/en.wikipedia.org\/wiki\/Documentation","https:\/\/en.wikipedia.org\/wiki\/Tax"],"datePublished":"2017-03-03","url":"https:\/\/simplycounted.com\/organizing-business-tax-documents\/","mainEntityOfPage":"https:\/\/simplycounted.com\/organizing-business-tax-documents\/","name":"Organizing Your Business Tax Documents","headline":"Organizing Your Business Tax Documents","copyrightYear":2017,"isFamilyFriendly":true,"isAccessibleForFree":true,"wordCount":459,"description":"By now, you\u2019ve received (and sent out) various tax documents, statements, and even email notices advising where to retrieve your tax documents. So much information . . . how to organize it all? Here are a few tips on how to organize the source documents and tax information you create and receive. Source Documents \u2013 [\u2026]","citation":["http:\/\/www.netmba.com\/accounting\/fin\/process\/source\/","http:\/\/computerorganizing.com\/","http:\/\/www.cutepdf.com\/Products\/CutePDF\/writer.asp"],"articleBody":"By now, you\u2019ve received (and sent out) various tax documents, statements, and even email notices advising where to retrieve your tax documents. So much information . . . how to organize it all? Here are a few tips on how to organize the source documents and tax information you create and receive.   Source Documents \u2013 What Are They? Source documents are critical to supporting business activity as it relates to a tax write-off. We have seen the IRS disallow expenses reported on a tax return that are not supported with a paper receipt. Keep this from happening to you!  Tax write-off source documents must include the following:  Description of item purchased Name of the purchaser (your business) Date of purchase Who your business purchased the product or service from Saving these valuable documents electronically has become more convenient \u2013 you can do so on a desktop drive, a server, data drive or in the cloud. All valuable source documents (revenue receipts, expenses, loan documents, accounting data files, etc.) must be retained for 5 \u2013 7 years, per the IRS, for any potential audit purpose as well as company reference.  Getting Started with Electronic Filing Systems Online access to bank records, credit cards, Amazon, PayPal accounts, etc, brings with it an assumption that these documents will be there forever \u2013 or at least the next 5-7 years \u2013 if needed. However, this is not the case. For example, many banks will only have an account\u2019s bank statements available to access for 12-24 months. Any statement beyond that period will cost you money to retrieve. Retrieving these documents during an audit adds unneeded stress to an already stressful situation. Handling record retention on a daily or weekly basis in a central location by creating an electronic filing system reduces this stress.  The universal document format for email and online receipts is Adobe Acrobat PDF. CutePDF Writer is a great tool you can install to convert documents to this format. The program acts as a printer \u2013 when you \u201cprint\u201d your receipt using CutePDF Writer, it saves the page or document as a PDF file. This will allow you to keep your digital receipts accessible over time, even if the software that originally supported the document disappears. Interested in getting started this year? Read How to Organize Your Computer Documents.  You can download a PDF containing all of the information above for future tax seasons! Download our tax document organization guide here.  Additional Resources Be sure to check out our resources page for a wealth of financial resources for small businesses. We also have business tax planning guides that will assist with many of the common issues found when doing taxes, and can help you save money on your business\u2019 tax returns!","timeRequired":"P0Y0M0DT0H1M40S","dateModified":"2017-03-03T19:42:17+0000","image":{"@type":"ImageObject","url":"https:\/\/simplycounted.com\/wp-content\/uploads\/2019\/05\/books-document-education-357514-min-1024x683.jpg","name":"Stack of binders","height":"683","width":"1024","@id":"https:\/\/simplycounted.com\/wp-content\/uploads\/2019\/05\/books-document-education-357514-min-1024x683.jpg"},"inLanguage":{"@type":"Language","name":"English","@id":"https:\/\/en.wikipedia.org\/wiki\/English_language"},"author":{"@id":"https:\/\/simplycounted.com\/about\/diana-kasza\/"},"@id":"https:\/\/simplycounted.com\/organizing-business-tax-documents\/"}